Virtual meetings with B2Match
1. Register
Click the "Register now" button on the right and follow the registration steps.
When
registering for this virtual event
participants need to set their time zone. Make sure you set it correctly, as your individual event agenda will be set by the system based on this information.
Once your registration has been approved, you will receive regular updates with regard to the next steps.
2. Create your business profile
Present your business in a profile that will be visible to all participants. Add marketplace items to your profile to provide information on your products, technology or services, etc.. The more information you disclose on your profile the easier it will be for other participants to identify you as a potential business partner. You can edit your profile at any time leading up to the event.
3. Register for available timeslots
Select the time slots you wish to have meetings in the agenda and add them to
your personal agenda.
4. Invite other participants to 1:1 meeting
In order to do this:
- browse the list of attendees or check the marketplace profiles;
- use the optional filters to easily find the ones aligned with your goals;
- send meeting requests to those companies/persons you want to meet;
- accept or refuse meeting requests you have received according to your schedule and their availability.
Be active, not reactive.
Adding a meaningful
remark about why you are interested in a meeting will increase the
chance that your request will be accepted.
Your schedule
Your up-to-date meeting schedule will be visible at any time in your online agenda.
Sending messages to other participants
Virtual events come with the participants' need to get in touch with each other and discuss, prior to their virtual meeting. Once logged in, participants can chat with each other by following the steps below:
- Go to Participants, on the top menu
- Choose the participant whom you want to send a message and click on the participant preview
- Click on Send message under the participant's photo and name.
In case you do not want to receive messages, please go to your account settings, and deactivate the messaging.
5. Prepare | One day before the event
Technical preparation
- IMPORTANT: Please make sure you use Mozilla Firefox, Google Chrome or
Microsoft Edge as your browser, we have some display issues with
Internet Explorer. Note: Video call meetings can NOT be managed via the
b2match Mobile App
- Check your audio quality, we highly recommend using a headset
- Use a good webcam to improve the image quality
- Avoid connecting via your phone and use a reliable high-speed WIFI connection
- Consider cutting your video, in case of broadband issues
- To make sure that everything is set correctly, please go to your "Meetings" and click on the green camera button "Meeting starts in ..." - this will open the video call feature of your browser. You should be able to see yourself
6. On the day of the online event
- Access the b2match web platform and be online at least 5-10 minutes before your meetings start
- Check the latest version of your meeting schedule and prepare for your meetings.
- Make sure that you are online before your first 1:1 meeting.
- RESPECT the other participants' time and show up to all your meetings or cancel them early enough in advance to allow other participants to use the now available time slot.
- Press the START BUTTON in your profile to start your scheduled meeting.
- Close your Video Call meeting timely.
Please leave the call in time as you or your meeting partner can have a subsequent meeting right after. A watch is indicating the remaing meeting time. - If an unforeseen circumstance arises and you will not attend a meeting, please cancel your meetings through the platform. This way,the other participant will be notified.
